June 19, 2018 | Will Jansen - IT Consultant
Are you a start-up who wants to start right, or an established business wanting to move on from a email@example.com email address? Taking the leap or making the change to business class email isn’t as daunting or bank breaking as it’s made out to be.
There are two different approaches you can take:
If you want to go down the latter path, here’s everything you need to know.
Both Microsoft and Google offer business class services at competitive prices ranging from $5 – $17.50 per user per month. You are able to compare their services and price here. Note: costs indicated on this site are in $USD.
Each email service is bundled with online storage, video/audio conferencing and depending on the subscription level, web or office apps. Chat with your team (if you have one) about their cloud based service requirements to determine what subscription suits your growing business needs. i.e. do you file share, use skype frequently and so on.
Now before you sign up there is one important thing to note when choosing either a Google G Suite or Microsoft Office 365 subscription. Do you want .com at the end of your email (and website) or .com.au?
Neither Microsoft or Google allow you to purchase a .com.au domain within a subscription. What does this mean? Well if you’re happy with firstname.lastname@example.org keep on moving, otherwise if you want email@example.com you will first need to purchase jimbobhomeservices.com.au from a domain registrar. This adds an extra few steps to the overall set up process, but will be beneficial in the long run, as you will own the domain name (and ensure no other Jim Bob Home Services claims the website address). Head over to AusRegistry for a list of domain registrars (places you buy website addresses from). Have your ABN handy as this will be required when registering a .com.au domain.
Now, back to signing up for a Google G Suite or Microsoft Office 365 subscription.
Both companies make it as pain free as possible. Both will ask for your business name. Make sure you spell and format this correctly when you sign up as it’s very difficult to change. Secondly, choose whether you are purchasing a domain through either company (remember this option doesn’t cater for .com.au domains) or providing your own (choose this if you already own a domain or are going to purchase a .com.au from a separate domain registrar). Enter your contact details and follow the remaining steps to complete the registration process.
If you purchased the domain as part of the sign up process all your DNS (Domain Name Systems) settings will be taken care. If you already have a domain with another domain registrar then you will have two options:
Now what about those emails that are still being sent to the firstname.lastname@example.org email address? Microsoft Office 365 offers a feature called Connected Accounts which is included as part of your subscription. When configured, Connected Accounts retrieves emails that have been sent to your old email address/es. Google offer a similar service in Gmail called Check emails from other accounts.
And that’s it. Simple, right?
Okay, perhaps it’s still a little overwhelming. Look at it like a recipe. Follow the steps and, before you know it, you’ll have created the best Jim Bob Home Services croquembouche going round.
AusRegistry – for a list of registrars where you can buy your .com.au domain name.